PRIVACY POLICY

Depending on how you interact with Events With Purpose, we may collect the following information.

Contact Information
This may include:
• your name
• email address
• telephone number
• billing information where required for a transaction

Event and Ticket Information
When you register for or purchase a ticket to an event, we may collect:
• the event you are attending
• ticket type
• number of tickets purchased
• order information
• attendance information
• information supplied through event registration or checkout forms
• guest information where one person purchases tickets on behalf of other attendees

Payment Information
Tickets may be purchased through our Wix website using the payment services connected to the website.

We may receive information relating to your transaction, including:
• transaction reference
• payment status
• amount paid
• billing information
• payment method information made available to us by the relevant payment provider

Events With Purpose does not intentionally receive or store your complete debit or credit card details. Complete payment card information is handled by the relevant payment processor.

Dietary, Accessibility and Event Requirements
You may choose to provide information relating to:
• dietary requirements
• food allergies
• accessibility requirements
• reasonable adjustments
• other requirements relevant to your attendance at an event

Some of this information may reveal information about your health and may therefore constitute special category personal data under UK data protection law.

Communications
We may collect and retain information contained in:
• emails
• contact form submissions
• event enquiries
• customer service communications
• refund or ticket enquiries
• complaints
• sponsorship enquiries
• partnership correspondence
• supplier correspondence

Marketing Information
Where applicable, we may record:
• whether you have chosen to receive marketing communications
• your communication preferences
• whether you have unsubscribed
• your engagement with communications we send

Photography and Filming
Photography and filming may take place at Events With Purpose events. This may include:
• general event photography
• audience photographs
• photographs of speakers, hosts or performers
• video footage
• interviews
• social media content

Website and Technical Information
When you use our website, information may be collected automatically, including:
• IP address
• browser type
• device information
• website activity
• pages viewed
• referral information
• cookies and similar technologies
• analytics information
• approximate location derived from technical information

Further information is provided in our Cookie Policy.

2. INFORMATION ABOUT OTHER GUESTS
Our event registration system may allow one person to purchase tickets for other guests. If you provide personal information about another person, you should ensure that:
• the information is accurate
• you are entitled to provide it
• the individual is aware that their information is being provided to Events With Purpose for the purposes of administering their attendance

We will only use guest information where reasonably necessary for event administration and related purposes.

3. HOW WE USE YOUR INFORMATION
We may use personal information to:
• process event registrations
• process ticket purchases
• issue and administer tickets
• manage guest lists
• administer event attendance
• respond to enquiries
• provide customer support
• send important information about an event
• notify attendees about event changes
• administer ticket transfers or refunds where applicable
• manage dietary requirements
• accommodate accessibility requirements
• safely plan and deliver our events
• communicate relevant requirements to venues, caterers and suppliers
• manage sponsors, partners, suppliers and collaborators
• process and maintain appropriate financial records
• prevent fraud and misuse
• maintain the security of our website and events
• improve our website, communications and events
• understand how visitors use our website
• promote Events With Purpose and its activities
• send marketing communications where permitted
• comply with accounting and tax requirements
• comply with legal and regulatory obligations
• manage complaints, incidents, disputes or legal claims.

We will not use personal information for purposes incompatible with those described in this Privacy Policy unless we have an appropriate lawful basis for doing so.

4. OUR LAWFUL BASES FOR USING PERSONAL INFORMATION
UK data protection law requires us to have a lawful basis for processing personal information. The lawful basis we rely on will depend on why we are using your information.

Contract
We may process your information where it is necessary to:
• process your ticket purchase
• register you for an event
• administer your booking
• communicate information necessary for your attendance
• provide an event or service you have requested

If you do not provide information that is necessary to fulfil your booking, we may be unable to complete or administer that booking.

Consent
We may rely on your consent where you:
• actively choose to receive certain marketing communications
• provide optional information for a particular purpose
• provide sensitive information where explicit consent is appropriate
• specifically agree to a particular use of your photograph or image

Where we rely on consent, you may withdraw that consent at any time.

Legitimate Interests
We may rely on our legitimate interests where reasonably necessary for purposes including:
• operating Events With Purpose
• administering and improving our events
• responding to enquiries
• maintaining relationships with sponsors, partners and suppliers
• protecting our organisation and attendees
• preventing fraud and misuse
• improving our website and communications
• promoting Events With Purpose
• documenting and reporting on our events
• appropriate general event photography and filming

Where we rely on legitimate interests, we will consider whether your rights and interests override our own.

Legal Obligation
We may process information where necessary to comply with applicable:
• tax requirements
• accounting requirements
• regulatory requirements
• court orders
• law enforcement requirements
• other legal obligations

Vital Interests
In exceptional circumstances, personal information may be used where necessary to protect your life or the life of another person.

5. SENSITIVE PERSONAL INFORMATION
Certain information you choose to provide may constitute special category personal data under UK data protection law. For example, information relating to:
• allergies
• health conditions
• accessibility requirements
• medical requirements

reveals information about your health. We will only request this type of information where it is reasonably necessary to support your attendance, wellbeing or safety at an event. Where required, we will seek your explicit consent to process this information. Access to sensitive information will be limited to those who reasonably need it. Where necessary, relevant information may be shared with organisations such as:
• venues
• caterers
• appropriate event staff
• accessibility providers

We will only share the information reasonably necessary to accommodate your requirements. Sensitive event requirement information will normally be deleted within 60 days after the relevant event, unless it needs to be retained for longer because of an incident, complaint, legal obligation or potential legal claim.

6. WIX
The Events With Purpose website, including event registration and online ticketing functionality, is provided using Wix. When you visit our website, complete a form, register for an event, purchase a ticket, or interact with website functionality, Wix may process personal information in connection with services including website hosting, operation, event registration, ticketing, order management, security, analytics, checkout, and payment functionality. Information processed through Wix may include contact details, registration information, ticket information, order and transaction information, IP address, browser information, device information, and website usage information. Wix may use service providers and infrastructure located in different countries. Where personal information is transferred internationally, appropriate protections will be used where required by applicable data protection law. Wix also maintains its own privacy information explaining how it processes information in connection with its services.

7. PAYMENT PROVIDERS
Payments for tickets purchased through the Events With Purpose website are processed using the payment services connected to our Wix website. Relevant payment providers may process information including your name, billing information, payment information, payment method, transaction details, authentication information, and fraud prevention and security information. Payment providers may process some information as independent data controllers in accordance with their own privacy notices and legal obligations. Events With Purpose does not intentionally store complete payment card details.

8. WHO WE MAY SHARE YOUR INFORMATION WITH
We may share personal information where reasonably necessary with organisations including:
• Wix
• payment providers
• website and technology suppliers
• venues
• caterers
• event production suppliers
• photographers and videographers
• security providers
• event management providers
• email and communications providers
• professional advisers
• accountants
• insurers
• sponsors or event partners where appropriate
• charitable partners where appropriate
• regulators
• courts
• law enforcement agencies
• public authorities where legally required

We will only share information that is reasonably necessary for the relevant purpose. Events With Purpose does not sell your personal information. We will not provide an attendee contact database to a sponsor or commercial partner for that organisation's own direct marketing simply because it has sponsored or supported an event. Where another organisation wishes to send marketing directly to attendees, an appropriate separate opt-in will be obtained where required.

9. A-SISTERHOOD AND OTHER CHARITABLE PARTNERS
Events With Purpose may organise events that raise funds for or support A-Sisterhood and other charitable organisations. A charity does not automatically receive your personal information simply because an event supports that organisation. Where information needs to be shared with a charitable partner, we will only do so where there is an appropriate reason and lawful basis. If you make a donation directly through a charity's own website, a third-party fundraising service, or another external payment platform, the organisation collecting that information will normally be responsible for how it processes your personal information. Its own privacy policy will apply.

10. MARKETING COMMUNICATIONS
We may give you the option to receive information about:
• future Events With Purpose events
• fundraising activities
• campaigns
• news and updates
• opportunities to become involved

Where consent is required, we will only send these communications where you have actively chosen to receive them. Consent to marketing will be separate from acceptance of event booking terms. You can unsubscribe from marketing communications at any time by using the unsubscribe option contained in the communication, or emailing hello@eventswithpurpose.co.uk. Withdrawing consent will not affect the lawfulness of processing that occurred before consent was withdrawn. We may retain a minimal record showing that you have unsubscribed so that we can continue to respect your preference.

11. PHOTOGRAPHY AND FILMING AT EVENTS
Photography and filming may take place at Events With Purpose events. Images and footage may be used for purposes including: the Events With Purpose website, social media, future event promotion, event recaps, press and publicity, and communications relating to our activities and impact. Where appropriate, we may rely on our legitimate interests for general event and audience photography. We will take reasonable steps to make attendees aware when photography or filming is taking place. Where photography or filming focuses specifically on an individual, is particularly prominent, takes place in a sensitive context, or is intended for a use the individual would not reasonably expect, we may seek specific permission. If you would prefer not to appear in identifiable photography or video, please contact us before the event at hello@eventswithpurpose.co.uk or speak to a member of the Events With Purpose team when you arrive. We will take reasonable steps to respect such requests.

12. COOKIES AND WEBSITE ANALYTICS
Our website uses cookies and similar technologies. They may be used to provide essential website functionality, maintain website security, remember preferences, support event registration, enable ticket purchases and checkout, understand how visitors use our website, measure website performance, and support marketing functionality where permitted. Where consent is legally required, non-essential cookies will not be intentionally activated until you have made your choice. You can manage your preferences through the Cookie Settings available on our website. For further information, please read our Cookie Policy.

13. INTERNATIONAL DATA TRANSFERS
Some of the technology and service providers used by Events With Purpose operate internationally. Your personal information may therefore be processed outside the United Kingdom. Where required by law, appropriate safeguards will be used. These may include transfers to countries recognised under UK adequacy regulations, approved contractual safeguards, or other legally recognised international transfer mechanisms.

14. HOW LONG WE KEEP YOUR INFORMATION
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including meeting applicable legal, accounting, tax or regulatory requirements. As a general guide:

General Enquiries
Normally retained for up to 12 months after the enquiry has been concluded.

Event Registration and Guest Administration
Normally retained for up to 24 months after the relevant event.

Dietary, Allergy, Accessibility and Other Sensitive Event Information
Normally deleted within 60 days after the relevant event, unless required for longer in connection with an incident, complaint, legal obligation or potential legal claim.

Financial and Transaction Records
Normally retained for up to 6 years, or for any longer period required by applicable accounting or tax law.

Marketing Information
Retained while you remain subscribed. A minimal record may be retained after you unsubscribe so that we can continue to respect your preference.

Photography and Video
Images and footage may be retained for longer where reasonably relevant to our historical archive, communications or promotion. We will periodically consider whether continued retention remains appropriate.

Complaints, Incidents and Legal Claims
Information may be retained for longer where reasonably necessary to investigate an incident or complaint or to establish, exercise or defend legal rights.

15. HOW WE PROTECT YOUR INFORMATION
We take reasonable technical and organisational measures designed to protect personal information from unauthorised access, accidental loss, destruction, alteration, inappropriate disclosure, and misuse. Access to personal information will be restricted to those who reasonably need it. Where third-party suppliers process personal information on our behalf, we expect appropriate data protection and security arrangements to be in place. However, no internet-based service or electronic storage system can guarantee absolute security.

16. YOUR DATA PROTECTION RIGHTS
Depending on the circumstances, UK data protection law may give you rights including the right to request access to personal information we hold about you, ask us to correct inaccurate or incomplete information, ask us to delete personal information in certain circumstances, ask us to restrict the use of your information, object to certain uses of your information, receive or transfer certain information in a portable format, withdraw consent where processing is based on consent, or object to direct marketing at any time. Some rights are subject to legal conditions and exceptions. To exercise any of these rights, please contact: hello@eventswithpurpose.co.uk. We may need to verify your identity before responding to your request.

17. COMPLAINTS ABOUT YOUR PERSONAL INFORMATION
If you have a concern about how Events With Purpose has collected or used your personal information, please contact us first at: hello@eventswithpurpose.co.uk. We would welcome the opportunity to investigate and address your concern. You also have the right to raise a complaint with the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

18. CHILDREN'S PRIVACY
The Events With Purpose website is not primarily directed at children. Any age restrictions applying to an individual event will be stated on the relevant event page. Where an event is open to children or young people and personal information relating to them needs to be collected, we will take additional care and use appropriate privacy, consent and safeguarding arrangements where necessary.

19. THIRD-PARTY WEBSITES
Our website may contain links to websites operated by third parties, including charities, sponsors, partners, venues, fundraising platforms, payment providers, and social media platforms. Events With Purpose does not control how independent third-party organisations process information collected directly through their websites or services. We encourage you to review the privacy information provided by any third-party website you visit.

20. AUTOMATED DECISION-MAKING
Events With Purpose does not currently use personal information to make solely automated decisions that produce legal or similarly significant effects on individuals.

21. CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy from time to time to reflect changes to our website, our events, our suppliers and service providers, the way we process personal information, or legal or regulatory requirements. The latest version will be published on this website. The date at the top of this Privacy Policy shows when it was last updated.

22. CONTACT US
If you have any questions about this Privacy Policy, how your information is used or your data protection rights, please contact:

Events With Purpose
Email: hello@eventswithpurpose.co.uk

We aim to handle personal information fairly, transparently and with appropriate care.